Tips on Managing Your Workforce Remotely

So many people are now working from home (WFH) 100% of that time period. Hopefully if this is actually the case for you, you can maintain productivity and stay positive during the COVID-19 pandemic.

While most of us are used to living the entrepreneur life from the home office, it’s still a large adjustment to possess to self-isolate and prevent all face-to-face interactions with coworkers and clients.

I encourage you to utilize this time to have a closer look at your current business goals, focus on your health (both physical and mental) and self-care, and enjoy some family time at home.

I think many small enterprises are experiencing to pivot their marketing strategy, and what they do when the coronavirus passes could look quite not the same as what they did before.

I wanted to share some useful tech tools that may make your day-to-day WFH life easier.

Team Communication Tools

This is most likely the biggest WFH product decision you’ll have to make. Your team needs a reliable and easy-to-use tool that lets them instantly message coworkers. The correct one for you depends on your business needs and challenges, team size and budget.

1. You may have heard of Slack. This tool offers you the ability to create channels around multiple topics and invite users. From marketing content ideas to social media marketing tactics to office dog photos, your team can make relevant channels for easy chat and collaboration.

It also integrates with many useful tools, including Outlook Calendar, Twitter, HubSpot and Salesforce, so that you can see what’s going on all the time right in the Slack app (no need to click in and out of your daily calendar or Twitter feed, for instance). You can find SO MANY fun and creative emojis you need to use too, making remote messaging in a challenging time such as this a little more lighthearted.

2. Another popular platform is Discord. Popular with gamers, this voice, video and text tool isn’t only for talking to coworkers, but for finding like-minded communities and new friends. You can create “servers” and “channels” for specific topics, similarly as if you do for Slack channels. While Slack has more business integrations, Discord has voice channels, so that you can easily chat with associates. Discord also lets you set user roles and permissions.

3. Flock is really a cloud-based team communication tool with video and audio calling, screen sharing, text chat, integration with other business applications and more. You can tag colleagues in comments and to-do lists, upload documents, images and videos and set reminders and payment dates. Polls, code snippet sharing and group discussions are available, and it integrates with other apps such as for example Trello, Github, Google Drive and Asana.

Team Collaboration Tools

Your employees have to be able to share their work, whether they’re creating on a marketing strategy or editing a news release. Here are a few that might fit your enterprise needs.

1. G Suite is a Google product that’s comprised of cloud computing, productivity and collaboration tools, software and products. In a single suite of tools, it includes email, word processing, spreadsheets, presentation decks, shared calendars, cloud storage, and much more.

It is possible to comment and make suggestions on specific documents through Google Sheets and Docs, edit documents online simultaneously and collaborate on projects and documents. You can give users permission to specific files.

2. Evernote: This is greater than a note-taking app. Evernote helps you capture, prioritize and share ideas, track projects and to-do lists. I think it is super ideal for note-taking, obviously, but additionally as sort of “digital filing cabinet” that simplifies organization. There’s a free, basic and business package available.

CRM Tools

CRM means “customer relationship management,” and CRM tools assist you to with things like inbound lead management, sales tracking, social tracking and eNewsletter delivery. Listed below are three to consider:

1. MailChimp is an all-in-one marketing platform with tools to generate from emails to postcards. They have a great collection of templates to choose from that may then be further modified to suit your brand. Their intuitive interface and thorough reporting are excellent, but things can get expensive as your subscriber list or amount of emails increase. You can compare their different plans on the website.

2. Constant Contact is definitely a big rival with MailChimp to be the brand name in email marketing. It is a huge company and an excellent option if Facebook is really a big part of your web marketing strategy. Constant Contact has an email option that’s designed so users can simply share your newsletter on Facebook.

This option can be considered the most social media-friendly and has all the major features of the others noted. If your online marketing involves Hootsuite (it is possible to integrate this into Hootsuite) and you focus your time and efforts on gaining traction on social media then this is an excellent newsletter tool for you.

3. AWeber is an extremely popular option and recommended by many professional marketing companies. It gives you five plans available and a long list of features such as unlimited email marketing campaigns, follow-ups, lists and Auto Responders.

Many people believe their Auto Responder platform is superior to others, allowing businesses to automate the procedure of delivering personalized emails to customers on a schedule.

Project Management Tools

A collaborative task management tool lets everyone track and manage all of their projects. Think of Automod bot being an online scheduler, taskmaster, and collaboration tool to control your team’s workflows.

1. Asana is among the leading tools and gets lots of positive feedback. It allows everyone on your team to follow the complete workflow of a project in an easy visual tool. You’ll always know where your team reaches and who’s responsible for what and when.

From daily reminders on a task that’s due, to the ability to easily add collaborators or assign teammates a sub-task of a project, Asana helps it be easy to see what everyone’s day, week and month appears like (but you can simply move things around if plans change).

2. Monday.com is a pretty simple, intuitive visual team management tool (it’s really a project management platform). It runs processes, workflows, and projects in a single digital workspace. Visually, it looks the same as an accumulation of very customized spreadsheets, where every team member can log their tasks and update them with status reports along with other relevant information.

That means that every person can easily see all active tasks and keep count on their progress. Team members could work on multiple projects without getting lost through the use of Monday’s weekly overview. The workflow can be customized just about any way you need it to communicate priority, what’s done, not done etc. The colourful designs and big buttons don’t hurt either!

Social Media Management Tools

Many small businesses will curently have a social media marketing management tool set up. A social media management tool permits you to manage all of your accounts in one dashboard, which saves you both time and frustration. These tools share your articles at the best possible times throughout the day, so your followers and fans see your updates more regularly. It’s a smarter and much more efficient solution to schedule and share your social media posts.

The best part about these tools is the built-in analytics system, which will give you a glimpse into what’s performing well, and when your social media posts are making probably the most impact.

Here are two social media management tools I take advantage of:

1. Buffer shows your scheduled posts and analytics (how in-depth those analytics get depends on the plan you select). Many small business owners choose Buffer due to the sleek, clean interface that’s possible for beginners to find the hang of.

2. I find that while Buffer is great for less demanding social media needs, Hootsuite is where it’s at in order to see your timelines, replies, and much more across all your internet sites.

Both Buffer and Hootsuite offer free and paid plans, in order to always try them out and see which one feels like an improved fit for your small business.

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And while it’s not an instrument your entire workforce might use, I’m liking MoneyMinderOnline of these uncertain times. It not merely gives you a location to track your spending, nevertheless, you also get insights into your spending habits, and you will look ahead to improve your cash flow, clear your debt, and start saving for the big goals.

I hope I’ve given you an overview of some tools that will assist boost your team’s productivity and morale while you’re all working from home. You may also reap the benefits of our article on boosting business efficiency on our website.

Susan Friesen, founder of the award-winning web development and digital marketing firm eVision Media, is really a Web Specialist, Business & Marketing Consultant, and SOCIAL MEDIA MARKETING Advisor. She works together with entrepreneurs who struggle with having the insufficient knowledge, skill and support needed to create their online business presence.

As a result of working with Susan and her team, clients feel confident and relieved knowing their internet marketing is in trustworthy and caring hands to allow them to focus on building their business with peace of mind at having a perfect support system in place to guide them every step of just how.